Funding & Standards

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Applying for Funding

Application Procedures

Organizations interested in applying for SORF Funding will need to have their Treasurer login to the Involved@Illinois platform, Manage the Organization, proceed to the Finance tab, and complete a Budget Request (not a Purchase Request).

Services

Funding for items and expenses that are used for the long-term functioning of the RSO, and are not tied to a single event, project, or activity.

Programs

Funding for items and expenses that are related to a single, unique event or activity. Programs are considered recurring if the spirit of the event or activity remains the same across all the recurring events and are not permitted to submit separate programming applications for each recurring event.

Projects

Funding for items that will be utilized by an RSO for a specific, singular project.

Contigency

Funding for any reasonably unforeseen expenses, items, or travel. The SORF Board reserves the right to determine what is or is not reasonably unforeseen. Contingency funding can only cover expenses, items, or travel that would otherwise be eligible for operational or programming funding.

Standards

Policy Compliance

It is the responsibility of all Registered Student Organizations to read and understand all policies and procedures of the University of Illinois, the Department of Student Engagement, Student Org Development & Admin, and SORF. Organizations that receive SORF funding must be in compliance with all policies, procedures, and processes at all times. Those found to be in violation of any policy of the University of Illinois, the Department of Student Engagement, Student Org Development & Admin, or SORF will be held responsible for return of any and all funds they received during the time they were in violation of these policies. Furthermore, any organization that attempts to defraud or mislead these entities will be turned over to the Office for Student Conflict Resolution for review, and could be held criminally liable for any funds received under false pretenses.

SORF is compliant with the Student Code.

SORF will accept the following items as supporting documentation when applying for funding:

  • Official Estimates
  • Unpaid Contracts
  • Screenshots of websites
  • Budgets with accessible links to websites
  • Copies of official estimates or expenditures from the previous fiscal year only (i.e. receipts, paid contracts, etc.)
  • Gas Calculations utilizing the IRS Federal Gas Calculation. Currently set at 58.5 cents per mile.

SORF will not accept the following items as supporting documentation when applying for funding:

  • Internal Estimates
    • Anything unsubstantiated by links to a website or an official estimate
  • Emails from Advisors or other entities that indicate a price without linking to the proof of the estimate
    • Does not apply if the email serves as an estimate from the entity/party
  • Receipts for already purchased items unless being used as an estimate from the previous fiscal year. Please be clear to indicate that the item/s being requested have not been purchased in the current fiscal year and that the receipt is being used as an estimate.
  • Email correspondence prior to a contract being completed (i.e. negotiations or planning stages)

If your organization is requesting a different dollar amount than is listed in the supporting documentation, you must (in the item description) communicate why you have made the adjustment to the price. Failure to do so may result in funding being denied or adjusted.

How much funding can my org get?

Funding is capped at $10,000 or 2% of the annual SORF Budget, whichever is less. This is across all types of funding combined with the exception of contingency funding.

What types of things can be funded?

In the SORF Standards (pdf), there are detailed charts that outline the types of items that SORF can fund.

How early should I apply for funding?

SORF funding can be used at any point during the fiscal year (July 1st-May 31st), so applying early is always encouraged. Be mindful that Service Applications are decided at the end of the semester proceeding the use of funds. Check out the SORF Trainings for more information.

What happens if we buy items before applying?

SORF cannot fund items that were purchased prior to approval by the Vice Chancellor.

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