Application Process Overview for Projects

1. Review our project funding standards to ensure the expenses for which you are requesting SSC funding are eligible for SSC funding.
2. Attend a Working Group Meeting
   The SSC requires applicants to attend a working group meeting to receive feedback project proposals prior to submitting applications. These meetings occur regularly each semester and are posted on our calendar.
3. Review Student-Led Project Under $10K Application Questions
   Review application questions prior to starting application: Student-Led Under 10K Application Questions (pdf).
4. Download and Complete the Project Budget and Timeline Spreadsheet
   Download and complete the SSC Budget and Timeline - New Application (xlsx) with your project’s budget and timeline information. You will upload the completed spreadsheet with your online application.
5. Confirm the Project's Faculty/Staff Advisor and the Project's Departmental Financial Contact. 
   These roles are required for every student-led project. Applicants should discuss these roles with the individuals prior to listing their names on the application. NOTE: University policy requires that the Departmental Financial Contact be the unit's Business Manager or delegate, and an individual who has the authority to submit requests for CFOP creation and manage the financials of a project. The Faculty/Staff Advisor and the Departmental Financial Contact may not be the same individual.  
6. Submit a Student-Led Under $10,001 Application
   Complete the SSC Funding Application for Student-Led Projects under $10,001 application form. At the end of the form, there will be a section for you to submit the completed SSC Budget and Timeline - New Application (xlsx) for your project. The application will automatically submit after completion. Applications are accepted on a rolling basis during spring and fall academic semesters. See our calendar for our schedule of voting meetings.
7. Sign the Award Letter
   If the SSC approves the project application, SSC staff will generate an Adobe Sign document that details the award’s terms and conditions. This award letter will be sent to the Vice Chancellor of Student Affairs for authorization first, followed by iSEE’s representative. After both parties authorize the award letter, it is sent to the project leader and then the project advisor for final approval.
8. Request a CFOP
   The project's financial manager from the sponsoring department will receive an email from SSC staff with a FPI (Fund, Program, Index) code form and instructions to request a new CFOP from UAFR (University Accounting and Financial Reporting). Once SSC is informed of the CFOP information, SSC staff will request a transfer of funds to the project’s CFOP. Project teams should note the deadline requirements in the award letter to request a CFOP. The funding will remain in the self-supporting CFOP for a maximum of two years or until the project is finished, whichever comes first.
9. Submit a Semester Progress Report
   Each semester during which the project is active, project leaders are required to complete the SSC Budget and Timeline - Semester Project Report (xlsx) and submit it with the completed SSC Semester Progress Report no later than 11:59 p.m. on the last day of the semester. Please be prepared to submit financial transaction reports from Banner with your Semester Progress Report.
10. Submit a Final Project Report
    Project leaders are required to complete the SSC Budget and Timeline - Final Project Report (xlsx) and submit it with the completed SSC Final Project Report no later than 11:59 p.m. on the expiration date of their award. Please be prepared to submit financial transaction reports from Banner with your Final Report.

Students as the primary project lead requesting $10,001.00 or more in funding and faculty and staff requesting any amount of funding require the submission of two applications each with one deadline in a given semester. This application process is semester-long. Therefore, it is critical that those interested in this type of funding plan according to the application requirements at each point of the funding cycle. This application process follows the sequence below:

1. Review our project funding standards to ensure the expenses for which you are requesting SSC funding are eligible for SSC funding.
2. Attend a Working Group Meeting
   The SSC requires applicants to attend a working group meeting to receive feedback project proposals prior to submitting applications. These meetings occur regularly each semester and are posted on our calendar.
3. Review Application Questions
   Review application questions prior to starting application: Step 1 - Step 2 Application Questions (pdf).
4. Download and Complete the Project Budget and Timeline Spreadsheet
   Complete SSC Budget and Timeline - New Application (xlsx) with your project’s budget and timeline information. You will upload the completed spreadsheet with your on-line application.
5. Download and Complete the Project Budget and Timeline Spreadsheet
   Complete SSC Budget and Timeline - New Application (xlsx) with your project’s budget and timeline information. You will upload the completed spreadsheet with your on-line application.
6. Confirm the Project's Faculty/Staff Advisor and the Project's Departmental Financial Contact.
   A Faculty/Staff Advisor is required for Student-Led projects only and a Departmental Financial Contact is required for all applicant types. Applicants should discuss these roles with the individuals prior to listing their names on the application. NOTE: University policy requires that the Departmental Financial Contact be the unit's Business Manager or delegate, and an individual who has the authority to submit requests for CFOP creation and manage the financials of a project. The Faculty/Staff Advisor, Project Lead, and the Departmental Financial Contact may not be the same individual.
7. Submit the Step 1 Funding Application
   Complete the SSC Step 1 Funding Application form. At the end of the form, there is a section for you to submit the completed SSC Budget and Timeline - New Application (xlsx) for your project. The application will automatically submit after completion. See our calendar for the Step 1 deadline.
8. Receive a Step 1 Application Decision from SSC
   At the SSC Step 1 Voting Meeting, the SSC will vote to approve or deny the Step 1 Funding Application. If approved, the application will be moved on to the Step 2 application stage and the project team informed. If the committee denies an application, the project team will be informed and no further action can be taken that semester by the project team.
9. Submit the Step 2 Application and Finalized Budget and Timeline Spreadsheet
   Project applicants whose Step 1 applications are approved complete or revise the previously submitted SSC Budget and Timeline - New Application (xlsx) with the project’s budget and timeline information. This version acts as the finalized version of the proposed budget and timeline. Applicants then complete the SSC Step 2 Funding Application and upload the completed SSC Budget and Timeline - New Application (xlsx) prior to submitting the application.
10. Receive a Step 2 Decision from SSC
    At the SSC Step 2 Voting Meeting, the SSC will vote to approve in full, approve with revisions, or deny the Step 2 Funding Application. Project applicants will be informed of SSC decisions.
11. Sign the Award Letter
    If approved in full or with revisions, SSC staff will generate an Adobe Sign document that details the award’s terms and conditions. This award letter will be sent to the Vice Chancellor of Student Affairs for authorization first, followed by iSEE’s representative. After both parties authorize the award letter, it is sent to the project leader and project advisor (if student-led) for final authorization.
12. Request a CFOP
    The project's financial manager from the sponsoring department will receive an email from SSC staff a FPI (Fund, Program, Index) code form and instructions to request a new CFOP from UAFR (University Accounting and Financial Reporting). Once SSC is informed of the CFOP information, SSC staff will request a transfer of funds to the project’s CFOP. Project teams should note the deadline requirements in the award letter to request a CFOP. The funding will remain in the self-supporting CFOP for a maximum of two years or until the project is finished, whichever comes first.
13. Submit a Semester Progress Report
    Each semester during which the project is active, project leaders are required to submit a SSC Semester Progress Report no later than 11:59 p.m. on the last day of the semester. Please be prepared to submit financial transaction reports from Banner with your Semester Progress Report.
14. Submit a Final Project Report
    Project leaders are required to submit a SSC Final Project Report no later than 11:59 p.m. on the expiration date of their award. Please be prepared to submit financial transaction reports from Banner with your Final Report.