Event Registration & Space Requests

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A major benefit of being a Registered Student Org is access to campus space/facilities for meetings and events.

Event Registration

All registered student organizations desiring to secure a space or a facility at Illinois for their meeting or event must complete the Event Registration form.

All event registrations must be submitted at least ten (10) days starting on April 15th, 2023 in advance of the event to be eligible for any space requests. The day of the event is not considered one of the ten (10) days.

To access the form, use the following steps:

  1. Access your student org profile via the Involved@Illinois platform.
  2. Click on Manage Organization located in the top right-hand corner.
  3. Click on the three (3) stacked horizontal bars to the left of the student org’s name in the upper left-hand corner to display the Organization Tools.
  4. Click on Events.
  5. Click on Create Event.

Need assistance completing an Event Registration? Please contact us at getinvolved@illinois.edu or call us at (217) 300-8757 (option 1, then 1).

Planning Your Event

Facility/Space Minimum Time Required for Approval
  • Illini Union (including Courtyard & Rec Room)
  • Anniversary Plaza
  • Academic Classrooms
  • Siebel Center for Design
  • Stock Pavilion
  • SDRP Lobby (tabling only)
Ten (10) days (Starting April 15, 2023)
2 weeks (14 days)
  • Performance Spaces – Requires Purchase Request
    • Foellinger, Lincoln Hall Theatre, & Gregory Hall 112
5 weeks
  • Event with Minors (no guardians/parents in attendance),
  • Event with Minors (no guardians/parents), Overnight events
  • Main Quad
6 weeks

For advising on any planned activities, please contact our SODA Team (Student Org Development & Admin) at (217) 300-8757 or via email at getinvolved@illinois.edu.

Gambling & Raffles

Charitable Games Licenses (pdf) – Title 86, Part 435 Section 435.120

Gambling activities, events, and gaming equipment in which participants will pay a participation fee and/or have the chance to win prizes – including charitable/fundraiser activities that incorporate casino/poker nights and gambling-type activities – are not permitted on University Premises without the requisite Charitable Games License issued by the Department of Revenue.

Guidelines prohibiting these events from occurring on campus:

  • The host facility/premises must be licensed by the State of Illinois to be a “Provider of Premises” for such gambling/gaming events. (The University of Illinois is not licensed to be the provided of premises for these activities.)
  • All gaming equipment, including chips, must be registered with the State of Illinois.
  • The event sponsor must be licensed by the State of Illinois to conduct such charitable games (see below for a few of the requirements to be issued a sponsor’s license).

For an organization to receive a Charitable Games License, the sponsor must, among other criteria:

  1. Be 501 (C) (3, 4, or 5) licensed entity;
  2. Submit Organization Bylaws to the Department of Revenue;
  3. Have a copy of meeting minutes on file with the Department of Revenue (at least one copy of meeting minutes per year, starting in 2003).

Organizations may sponsor card playing events (to include Texas Hold ‘Em style tournaments) under the following conditions:

  1. No participation/entry fee or donations are collected from participants;
  2. No prizes are awarded for participating/winning;
  3. “Anything of value” cannot be awarded for participating/winning
  4. Event is held in the “normal place of operation” of the sponsoring organization.
  5. No individual under the age of 18 is permitted to participate in any gaming/gambling activities.

Illinois Department of Revenue

Illinois Department of Revenue, Title 86: Revenue, Part 435 - Charitable Games Act