Student Org Registration, Types & Statuses

 

Student Org Registration

Student leaders must complete the annual registration process via OneIllinois.

Requirements to Register

To register a student org, the organization must meet the following requirements:

  1. Membership: Student orgs must have a minimum of five (5) currently enrolled students serving as members assigned to the following roles: President, Vice President, Secretary, Treasurer, and Membership Director. Each student may only hold one required position, and no required position may be held by more than one member.
  2. Purpose: Student orgs represent unique perspectives, interests, and scopes. The mission/purpose of a student organization may not be a duplicate of an existing student organization registered at Illinois. To learn more about ensuring your organization is not deemed a duplicate org, please review the Registered Student Organization Duplication Policy (pdf).
  3. Adherence to Student Code & Policies: All student org members must adhere to the Illinois Student Code. The University also requires student orgs recognize, adhere to, and commit to upholding the following:
  4. Fiscal Responsibility: As stewards of financial resources, student organizations are expected to maintain high ethical standards in managing their finances. This includes always maintaining at least a $0.00 balance in their Student Org General Fund and Gift Funds.

Failure to meet any of the above requirements may result in consequences for the student organization.

Student Org Types

Student organizations are assigned to the Orange Student Org Type or Blue Student Org Type based on officer terms. See the details below regarding cycle/period definitions and deadlines.

Definitions

  • Student Org Type: An assigned type of Orange or Blue indicating the registration cycle of the student organization. Types are assigned based on the terms officers hold their positions, regardless of when they are elected. 
    See the respective Orange and Blue Student Org Types below.
  • Registration Cycle: The year (calendar or academic year) for which a student organization is registered.
  • Primary Registration Period: A defined period at the end of the current cycle where student organizations may register for the new and upcoming cycle. During this time, student orgs registered for the current cycle continue to receive university benefits and services. Failure to register your student organization by the end of the Primary Registration Period will result in losing access to all university benefits and services.
  • Continuing Registration Period: A defined period from the start of the cycle to the beginning of the next Primary Registration Period, during which a student organization may register for the cycle. This allows student organizations that did not register during the Primary Registration Period to submit a registration. Eligibility for university benefits and services is restored once the registration is approved.

Student Org Cycles & Periods

Need to Switch Student Org Type?
If your student organization needs to change type, email getinvoled@illinois.edu. However, after the change, your student organization must register with the new type. Changes will only be approved based on your officers' transition period.

Orange Student Org Type

Orange Student Organizations are those with officer terms traditionally held during the academic year (August–May).

Registration Cycle Dates: June 1 – May 31

  • Primary Registration Period: April 1 – May 31
  • Continuing Registration Period: June 1 – March 31

To register your student organization, click the blue "+ Group Re-Registration" button on your student org profile in OneIllinois.

If your officers have transitioned and you are responsible for registering the organizations, please have the new President email getinvolved@illinois.edu for access.

Blue Student Org Type

Blue Student Organizations are those with officer terms traditionally held during the calendar year (January – December).

Registration Cycle Dates1: December 16 – December 15

  • Primary Registration Period: November 1 – December 151
  • Continuing Registration Period: December 16 – October 31

To register your student organization, click the blue "+ Group Re-Registration" button on your student org profile in OneIllinois.

If your officers have transitioned and you are responsible for registering the organizations, please have the new President email getinvolved@illinois.edu for access.

Statuses

General Student Org Statuses denote whether they are registered and eligible to receive benefits and services from the university.

Active

Requires Registration

  • Eligible to register for its next registration cycle.
  • Student organizations that fail to submit their registration by the end of the Primary Registration Period (see Student Org Cycles & Periods) will lose access to all university benefits and services, including being listed on OneIllinois.
    • Orange Student Org Loss of University Benefits: June 1
    • Blue Student Org Loss of University Benefits: December 16
  • OneIllinois Groups Page Visibility: Student org listed with the following labelGroup Not Registered Yet OneIllinois Graphic

Registration Pending

  • A registration for its next cycle has been submitted and is under review by Student Engagement or requires modification by the student organization for approval.
  • Student Orgs with registration submissions requiring modifications maintain eligibility for university benefits and services until the end of the Primary Registration Period (see Student Org Cycles & Periods).
    • Submissions requiring modifications that are not re-submitted before the Primary Registration Period will lose university benefits and services.
  • Students Orgs submitting a registration during the Continuing Registration (see Student Org Cycles & Periods) are not eligible for university benefits or services until approved.
  • OneIllinois Groups Page Visibility: Student org listed with the following labelGroup Not Yet Registered Yet OneIllinois Graphic

Locked (only visible to officers)

  • Administrative statuses are manually applied to a student organization by Student Engagement when a student org has one of the following Holds:
    • SOFC Hold
      • Currently has a deficit in their Student Org General Fund, OR
      • Failed to reconcile expected revenue as reported to the SOFC.
    • SORF Hold (ONLY applies to student orgs that have received a SORF allocation)
      • Failed to submit an Expense Report to the SORF Board for their approved allocations.
    • Administrative Hold
      • Placed on an interim suspension by the Dean of Students.
  • Locked student orgs are not eligible for university benefits and services, including being listed on OneIllinois, until the Hold has been resolved.
  • OneIllinois Groups Page Visibility: Student org not listed.

Inactive

  • Failed to register for the last two (2) consecutive registration cycles or received a Formal Sanction of Revocation of their student organization status by the Office of Student Conflict Resolution per the Illinois Student Code.
  • Inactive student orgs are not eligible for university benefits and services.
  • OneIllinois Groups Page Visibility: Student org not listed.