Fund Number, Balances & Transactions

Fund Number

Below are instructions for accessing your student org's fund number.

  1. Access your student org profile on OneIllinois.
  2. Click on the Settings tile.
  3. Click More from the ribbon at the top of the page.
  4. Scroll to the very bottom of the page. 

Below is an example of what you'll see on your profile.

Student Org Fund Number Image Example

**Do not under any circumstances provide this number to any department on campus other than the Bursar's Office when making a deposit. If the number is shared, it may result in inappropriate transactions.

Fund Balances

Below are instructions for accessing your student org's Fund Balance.

  1. Access your student org profile on OneIllinois.
  2. Click on the Accounting Book tile.
  3. The balance is recorded under the Accounting Book Title ImageAccounting Book on the Student Org General Fund line.

How to Read the Accounting Book

  • Allocations/Revenues = Beginning Balance (July 1, 2023) + Deposits + SORF allocations
  • Expenses = Completed/Paid Payment Requests
  • SORF Application (only if your student org received a SORF Allocation)
    • If you have received a SORF allocation, you will see it recorded TWICE in your Accounting Book. See the example below.

 

SORF Allocation Example

Accounting Book Balance Example_with SORF Allocation

This student org was allocated $60.00 for the SORF Programs Application – Fall 3, 2024. However, that $60.00 is also reflected on the Student Org General Fund line. The actual balance for this student org is $660.00, NOT $720.00.

  • NEVER refer to the Total line for your Balance.
  • ONLY refer to the Student Org General Fund line Balance.

 

IMPORTANT!

Encumbered funds are not visible in the Accounting Book.

Encumbered Funds = Approved, but NOT paid Payment Requests

  • THESE DO NOT SHOW UP IN YOUR ACCOUNTING BOOK.
  • You MUST keep track of these separately.
  • Encumbrance remains until the Payment Request is Paid/Completed OR Canceled.

Fund Transactions

Below are instructions for accessing your student org's fund transactions.

  1. Access your student org profile on OneIllinois.
  2. Click on the Accounting Book tile.
  3. All transaction activity on your Student Org General Fund since July 1, 2023, appears here.